Assistant to the management

A few words about JOELLE Inc.

JOELLE Inc. is a brand that designs intelligent fashion while making designer fashion accessible. More precisely, our specialty is the creation of ready-to-wear women's clothing and accessories.

We have experienced tremendous growth since our creation in 2016 and we are looking for new talents to join us to complete our Trois-Rivières team.

Your team

Under the supervision of the President & CEO, you will be surrounded by innovative, dynamic and passionate people. You will join the team at the Trois-Rivières head office and you will also work in collaboration with your colleagues in Quebec and Montreal.

Your mission

As Executive Assistant, you will be responsible for carrying out various administrative tasks to support the President and CEO. In short, from day to day , you will use your interpersonal skills to support him in his daily obligations.

Your responsibilities

• Manage the President & CEO's agenda, meeting requests and travel, taking into account priorities, unforeseen events or changes;
• Filter, answer, route and redirect calls and emails from the President & CEO;
• Plan and coordinate business trips;
• Write and revise various documents, reports and correspondence, in French and English;
• Administratively support general management in special files;
• Ensure the organization of meetings, the preparation of documentation and the drafting of minutes;
• Ensure administrative follow-up of current files;
• Carry out follow-ups and follow-ups with various stakeholders in the company in order to respect established deadlines;
• Prioritize files according to emergencies: participate in the management of unforeseen events and ensure the smooth running of the company's overall operations;
• Carry out the writing, layout, updating and linguistic revision of various documents;
• Participate in the logistical organization of different events;
• Ensure communication between management and the different departments;
• Develop corporate presentations as needed;
• Perform any other related tasks as assigned by the supervisor.

Your interpersonal skills

• Demonstrate discretion, tact and diplomacy;
• Have a good capacity for adaptation, organization and priority management;
• Be autonomous, organized and rigorous;
• Know how to demonstrate flexibility, collaboration and professionalism.

Your know-how

• Hold a professional studies diploma in office automation, secretarial work or a related field;
• Have a minimum of five (5) years of experience in a similar position;
• Have excellent command of the Office 365 Suite;
• Be comfortable with technological tools (various software and technological platforms);
• Have an excellent command of oral and written French as well as oral and written English (bilingual);
• Have a very good knowledge of typographical, layout and writing rules.

The advantages of JOELLE Inc.

• Group insurance including:
  • Dental insurance;
  • Telemedicine service;
  • Health insurance and paramedical care;
  • Critical illness insurance;
  • Long-term disability insurance;
  • Life insurance ;
  • Employee Assistance Program (EAP);
• Voluntary retirement savings plans (RVER);
• 50% employee discount and gift cards for the purchase of clothing, jewelry and accessories from the JOELLE Inc. collections;
• 30% family and friends discount on clothing, jewelry and accessories from the JOELLE Inc. collections;
• Competitive salary;
• Engaging corporate culture;
• Summer schedule offered all year round;
• Work/life balance;
• Birthday present ;
• SEO bonus;
• Social club to which the employer contributes 50%, including team building activities;
• Future plan: your future at JOELLE is structured to help you concretely achieve your goals.