ADMINISTRATIVE ASSISTANT

JOELLE specializes in the creation and production of women's ready-to-wear clothing. Our mission is to offer our customers an unpretentious fashion world, while remaining close to our community.

JOELLE is a growing company looking to integrate a bilingual Administrative Assistant into its team. Are you a structured, methodical person who enjoys office work and are you looking for new challenges? Keep reading this offer, this position is definitely for you.

Your role

As Administrative Assistant , you will work closely with the President and CEO as well as the Director of Operations by providing support in various administrative tasks.

Your responsibilities

• Carry out planning, coordination and updates of the agendas of the President & CEO and the Director of Operations;
• Filter, answer, route or redirect calls or emails from the President & CEO;
• Write or revise policies, procedures or forms;
• Structure and update the electronic document filing system via Sharepoint;
• Produce various documents such as minutes, minutes, reports, statistics, balance sheets, etc.;
• Follow up with various stakeholders to ensure compliance with deadlines established during meetings;
• Carry out the writing, layout, updating and linguistic revision of various documents;
• Support the President & CEO and the Operations Director in the search for information;
• Participate in the logistical organization for various events (e.g.: meetings, assemblies, agenda, business travel, etc.);
• Pursue office equipment or supplies, if necessary;
• Develop corporate presentations as needed;
• All other related tasks as assigned by the supervisor.

Your profile

• Hold a professional degree in office automation, secretarial work or a related field;
• Have a minimum of five (5) years of experience in a similar position;
• To be bilingual;
• Have excellent command of the Office 365 Suite;
• Be comfortable with technological tools (software and various technological platforms);
• Have very good knowledge of typographical, layout and writing rules;
• Demonstrate adaptability and be comfortable in a changing environment;
• May be called upon to accompany the President & General Manager and the Director of Operations during meetings in the different branches of JOELLE inc.;
• Be autonomous, organized and rigorous;
• Know how to demonstrate flexibility, collaboration and professionalism.

At JOELLE, we advocate work-life balance. It's important for us to help you create this balance. We offer you a flexible schedule ( arrival and departure time ) as well as the possibility of finishing at 12 p.m. on Fridays, so you can take advantage of your autonomy. There is also the option to do your work in hybrid mode. We believe in people's empowerment and autonomy.

Advantages of joining the big JOELLE family

• We offer a competitive salary
• We offer several vacation days as well as personal days off
• We take the time to mark your birthday with a gift
• We offer a 50% discount on JOELLE clothing and accessories
• In order to maintain the warm and friendly working atmosphere that reigns here, we have a social club to which the employer contributes generously
• Several team building activities are planned on the calendar, aimed at strengthening links between colleagues